Most printer companies offer multifunctional models that provide the capabilities of multiple machines in a single unit. These devices often include print, scan, copy and fax capabilities in the form of one all-inclusive machine. Originally marketed for home and small business users, many manufacturers now offer larger and more robust models for medium to large business use. Understanding the advantages of a multifunction printer helps you make an informed decision when considering renting a one and choosing the suitable managed print services vendor.
1. Space Savings
Perhaps one of the greatest advantages of a multifunctional printer includes the space savings offered by the device. Rather than having to find space for a printer, a copier, a fax machine and a scanner, you can have the same functionality in a single machine. This space savings may benefit those trying to make the most of their home office space or those working with significant space constraints.
2. Improved and advanced features
All-in-one printers have come a long way which has resulted in enhanced features and specifications. This means better performance and a more superior user experience. A multifunction printer offers the convenience of additional features you may not have purchased otherwise. For example, if you normally do not send or receive many fax messages, you may not have invested in a separate fax machine. However, a multifunctional printer that includes fax capabilities allows you to send or receive the occasional fax without an added expense. In addition, the ability to scan an image and then print that image using the same machine offers another level of convenience by saving you the time of walking to two separate devices.
3. Cost Savings of renting a MFP
Another advantage of a multifunctional printer includes the cost savings of purchasing or renting one device that performs multiple functions. Although the purchase or rent price for an all-in-one printer may exceed that of a traditional printer, the overall cost typically remains less than purchasing multiple machines. Therefore, you can benefit from increased functionality without paying for each feature. In addition to the savings associated with the original purchase price, maintaining one device costs less than maintaining multiple devices.
When you rent a printer you spread out the cost over a specified contract term. The biggest advantage of renting is that you do not have to pay a large upfront fee for the printer, it is smaller payments spread out over time making it more manageable.
When renting a printer, your contract with generally include maintenance costs, this helps to keep the cost of leasing cheaper than buying as when you own the machine you are responsible for all extra costs. It is also easy to choose a new lease or copier upgrade at the end of the contract without having to worry about selling or getting rid of the old copier.
4. Power Savings & Easy Setup
Multifunction printers typically require one cord to power the entire device. Not only does this reduce cable congestion, it lowers the electricity required to run the device. This power savings also leads to increased cost savings.
Since users do not have to deal with pesky wires for connectivity anymore, multifunctional printers are much easier to set up compared to the more traditional ones. When setting up, these printers do not have to be placed directly next to the device as they can be placed anywhere out of the way without any issues. During set up, the only thing that one requires is a router. The only thing that might make the connection process slightly difficult is the user’s lack of familiarity with the product.
5. Easy access documents & Print on the move
Because all-in-one printers have digital printing capabilities that let you print documents and pictures from a tablet or phone, it also means that individuals can print their essential when on the move. Aside from the computer, laptops and tablets, as well as any other supported devices can connect easily to a multifunction wireless printer. Multifunction printers can be your gateway to cloud computing and electronic document management systems. Your remote workers can get secure access to your documents from any location at any time of day.
6. Can be bought online & will continue to get better
Like most technological gadgets, multifunction wireless printers can also be purchases efficiently and effortlessly online. E-commerce stores have a lot of deals and discounts in a bid to attract consumers. The rapid advancements in tech have led to increased development of various devices. Most manufacturers are providing customers with apps and software that makes these printers compatible with an array of devices such as digital cameras. While every gadget definitely has its own pros and cons, multifunction wireless printers have more benefits that outweigh the disadvantages, as such, this means that all-purpose printers offer customers the best value for their money.
ITAF Managed print Services
Still wondering which solution will work best for your business? Choose between the best multifunction printers options provided within ITAF Printers Webshop and find the best rent-a-printer option with reliable IT partner.